Welcome back from the Thanksgiving break! We hope that you had a wonderful time with your family and friends. Now.. back to work! Here are some reminders….
PICTURES, PICTURES, PICTURES! A yearbook is just a bunch of words and names on a page without photos! And now, with the digital age, pictures are more accessible. Everyone has pictures in their cell phones and digital cameras. Have your school community send their photos into the yearbook for consideration!
Activate your Pictavo BuyTheYearbook and send parents, teachers, students and staff to www.community.pictavo.com to set up an account and upload pictures for consideration in your yearbook! As the holiday season comes and goes, there are many opportunities for pictures and you want to get as many as you can.
ADOBE FLASH – Pictavo requires Adobe Flash in order for all the graphics to operate properly. If you are ever having difficulty viewing pages or seeing all of your graphics, please make sure that you have the most recent version of Adobe Flash. To download the most recent version go to http://www.adobe.com/support/flashplayer/downloads.html.
Remember that Adobe updates Flash several times a year, so be sure to keep this in mind throughout yearbook season. And make sure all of your yearbook committee (parents, students, teachers, etc.) know to update their computers as well!
 YEARBOOKLIFE’S ANNUAL YEARBOOK CONTEST!
We are pleased to announce that we will once again be conducting our Annual Yearbook Contest. Please go to our website at https://www.yearbooklife.com/2012-2013-best-yearbook-contest/ to find out more. Look for new categories and prizes this year! We always have some remarkable books. Good Luck to everyone!
Previous FAQ’s….
You can find all of our past FAQ’s emails in the Blog section of our website at https://www.yearbooklife.com/blog/.
Yes Virginia we do have a Facebook Page!
“Like” us on Facebook for more tidbits of information throughout the year! Facebook.com/yearbooklife
Keep your questions coming… we will continue to send out these weekly FAQ’s emails because we know that if you have a question about something – someone else probably does too!
YEARBOOKLIFE’S ANNUAL YEARBOOK CONTEST!
We are pleased to announce that we will once again be conducting our Annual Yearbook Contest. Please go to our website at https://www.yearbooklife.com/2012-2013-best-yearbook-contest/ to find out more. Look for new categories and prizes this year! We always have some remarkable books. Good Luck to everyone!
I need more training on my software. How do I get some help?
We have several different ways that you and your group can get help learning our software! First of all, we offer individual or group webinar trainings. These are conducted and arranged through Beth Clinton. If you’d like to schedule a training webinar with Beth, please contact her directly at Beth@yearbooklife.com. She has day, evening, and weekend times available.
Be sure to also check out the Help Center on our website for instructional videos for both our Pictavo and EZBook softwares. Finally, Pictavo users can also find helpful videos and information through the Help Menu within the program.
Of course our top-notch Tech Support Team is also available to assist you at 1-800-887-0414, 9:00 am – 5:00 pm ET. Or give us a call – we’ll help you out!
Pictavo BuyTheYearbook Users – Pictavo Community Update
In response to feedback we received from many of our schools, we have changed the Pictavo BuyTheYearbook reimbursement process. Starting immediately, we will be reimbursing schools via check, versus their online bank account number, since many were reluctant to share it. Here is the roll-out process:
Any school Admin. who has already provided their school’s bank account number in the School Settings area of the Pictavo BuyTheYearbook will be notified, upon log-in, of this change in procedure and asked to enter in their school’s contact name, phone number and address to which their monthly reimbursement check will be sent.
If a school has not entered their School Settings yet, they will just need to enter in this information as part of their set-up. (There will no longer be any reference to the bank account information on the set-up screen.)
We will be updating the Pictavo Help section and corresponding videos to reflect this slight change in process.
If you or your schools have any questions about this process, please contact Pictavo Technical Support at 1-800-887-0414.
I can’t set up my Pictavo BuyTheYearbook features. What’s wrong?
Remember that in order for you to set up and use the Pictavo Community, you must first turn it “on” in your program. Go to the Admin Icon and select “Manage Community”. On the blue title bar that reads “Manage Pictavo BuyTheYearbook” click the “On” button. This will enable you to have access to set up the community features in your book.
YearbookLife’s new website… CHECK IT OUT!
Same address – www.yearbooklife.com – new look! Be sure to visit the Help Center and our Help Videos tab to find helpful information about our programs and other helpful administrative videos.
Previous FAQ’s….
You can find all of our past FAQ’s emails in the Blog section of our website at https://www.yearbooklife.com/blog/.
We continue to send our best wishes to our customers and friends in the Northeast and along the coast as they recover from Hurricane Sandy and this week’s Nor’easter. If you haven’t already done so, please consider a donation to the American Red Cross to help – www.americanredcross.org. We are located in South Florida and understand and respect the power of these storms and keep those still suffering in our thoughts.
Consider publishing your ad rates at a higher price and then offer all buyers a special discount or coupon of savings with an expiration date.
Your goal to the public should be to sell as many small ads as possible along with a yearbook. The goal should be increased coverage. Buyers who want a full page ad will tell you, but many students and parents may not have the funds for a full page. If you take a business card size ad and a yearbook and package it together, you may create an
attractive package for a parent for under $100.
ADVERTISING
Face it. Social networking is where it’s at. What better way is there to sell
yearbooks than using the internet to your advantage?
• Once you’ve decided what social networking tools you’re going to use, you’ll want to assign key people responsibility to monitor your accounts. Remember, creating a strong online presence takes some time and dedication.
• Ask questions—this is their yearbook, what do they want to see in it?
• Create polls—fill your yearbook with stats that reflect your student’s top picks.
• Post photos—status updates and tweets that include photos receive 50% more feedback.
• Make sure the yearbook staff is visible—students will be more apt to approach and share
their ideas if they know the staff.
Even when you think there is nothing new to say, people always appreciate a reminder about how to get their hands on the yearbook (e.g. when, where, how much, etc.).
Yearbook season is getting into gear… you’re activating your Pictavo accounts and now you’re asking how to get started. Here are some FAQ’s from the week and the responses…
When I log into Pictavo, I get last year’s book. What’s wrong?
You can use the same login and password you used last year, but you must still go through the activation process for this year’s book. The first step in starting a book is to always go through the activation link sent to you in an email titled “Welcome to Pictavo” from production@pictavo.com. That will establish your email and login with your book for this year. After that initial activation, then you can go to www.pictavo.comto log in.
I need to get my portraits from my school photographer. What do I need and how do I get the portraits into the software?
Be sure you are asking your school photographer for the “PSPA Yearbook CD” so you can use the student portraits in the yearbook. There is also an “administrative” CD but that will not work to flow your portraits in the book. Again, be sure it’s the PSPA Yearbook CD and that the disc contains the makeup day pictures as well.
Be aware that only the administrator of your book, or someone the administrator assigns to upload portraits, has the permission to do so and that no other users can be logged into the book during this process. This is the only time that only one user can be logged in.
Yes Virginia we do have a Facebook Page!
“Like” us on Facebook for more tidbits of information throughout the year! Facebook.com/yearbooklife
For those of you unable to attend our seminar – don’t worry! We have online training options set up for you and your yearbook staff as well. Please contact our office to arrange a one-on-one webinar or join us for one of our group webinars that will be scheduled throughout yearbook season.
Of course, we are always at your service and our Tech Support Department can be reached at 1-800-887-0414.
Yearbook season is getting into gear… you’re activating your Pictavo accounts and now you’re asking how to get started. Here are some FAQ’s from the week and the responses…
When I log into Pictavo, I get last year’s book. What’s wrong?You can use the same login and password you used last year, but you must still go through the activation process for this year’s book. The first step in starting a book is to always go through the activation link sent to you in an email titled “Welcome to Pictavo” from
production@pictavo.com. That will establish your email and login with your book for this year. After that initial activation, then you can go to
www.pictavo.comto log in.I need to get my portraits from my school photographer. What do I need and how do I get the portraits into the software?
Be sure you are asking your school photographer for the “PSPA Yearbook CD” so you can use the student portraits in the yearbook. There is also an “administrative” CD but that will not work to flow your portraits in the book. Again, be sure it’s the PSPA Yearbook CD and that the disc contains the makeup day pictures as well.
Be aware that only the administrator of your book, or someone the administrator assigns to upload portraits, has the permission to do so and that no other users can be logged into the book during this process. This is the only time that only one user can be logged in.
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Yes Virginia we do have a Facebook Page! “Like” us on Facebook for more tidbits of information throughout the year!Â
Facebook.com/yearbooklife
For those of you unable to attend our seminar tomorrow – don’t worry! We have online training options set up for you and your yearbook staff as well. Please contact our office to arrange a one-on-one webinar or join us for one of our group webinars that will be scheduled throughout yearbook season.
Of course, we are always at your service and our Tech Support Department can be reached at 1-800-887-0414.
Now that you are all set with your Pictavo activation codes and yearbook kits, here are some questions we’ve received this week and the responses….
How do I start using my Pictavo BuyTheYearbook?
In order to use the Pictavo BuyTheYearbook Features, you must turn it on. To do this, you must first be logged into Pictavo as the Administrator (only the Administrator can turn the Pictavo BuyTheYearbook on.) From there, click on the Admin icon then on the Manage Community icon. In the blue bar at the top of Manage Community, you will be able to click the On checkbox for the Pictavo BuyTheYearbook. This will open a new window that explains the Pictavo BuyTheYearbook and the 3 primary steps needed to set it up. These steps are (1) setting up your school’s Upload Settings, (2) setting up your school’s Shop settings and (3) setting up your school’s products to be sold online .
Please refer to the Help Menu within Pictavo under How To / Pictavo BuyTheYearbook for more information about setting up and working within the Pictavo BuyTheYearbook.
How can I learn more about Pictavo?
We are pleased to let you know that we have now condensed our Pictavo training videos into one 33 minute presentation!
The best part is that it is short enough to be viewed during one class period or anytime 24/7, for that matter. Although it is designed for new advisers or staff members that haven’t seen Pictavo before, viewers that are only interested in certain sections, can easily jump to their desired topic using the scroll bar at the bottom of the webinar screen. Here is the link and password to the new “Welcome to Pictavo” webinar:
PICTAVO HELP VIDEO
Password: pictavo
How do I assign Users to pages within Pictavo?
To assign users to pages, you must first be logged in as the Administrator, since only the book’s Administrator can assign users to pages. Once you are logged in, click on the Ladder icon. You can assign a user or group to a page by clicking on the “Assign Users” or “Assign Groups” buttons at the end of each page summary and clicking save.
If you wish to assign multiple pages to a user simultaneously, click on the Quick Assign Users button in the second level tool bar of the Ladder.
This will bring up the Quick Assign window where you can assign multiple pages to a user or group quickly. Be sure to click Save after each individual user or group is assigned.
What are your deadlines?
YearbookLife has only one final book submission deadline. This date is different for each school and is based on the date you told us you want your books delivered. Your Pictavo Countdown “Overall book due date” Clock located in the Dashboard section of your book, reflects your submission date. Of course, if you want to work past that date, you can! Just let us know so we can adjust our production schedule accordingly.
If you are designing a Custom Cover, then the cover is due by February 1.
Please do not hesitate to contact us throughout the season with any questions you may have. We’re here to help!
