4.0 INFORMATION TO BE INCLUDED IN THE SUBMITTED PROPOSAL (Continued)
4.4 Evaluation Criteria· (Proposer Qualifications, Scope of Services and Cost of Services):
4.4.1 Proposer’s Qualifications – (Maximum 50 allowable points)
4.4.1.1 Executive Summary – Submit a brief abstract stating the Proposer’s understanding of the nature and scope of the services to be provided and capability to comply with all terms and conditions of RFP.
4.4.2 Scope of Services Provided – (Maximum 50 allowable points): Clearly describe how the Proposer can accomplish each of the following Scope of Services provided below. Minimum must include the following:
4.4.2.1 Make a statement that, if awarded, your company agrees to give the opportunity to every student to purchase Memorybooks, if they so desire.
4.4.2.2 Make a statement that, if awarded, your company will provide to the school who chooses your company all the necessary forms, materials for preparation of the manuscript and instructions for use.
4.4.2.3 Make a statement that if a specific program for the layout of a memorybook is required, the chosen company will provide information on the computer software and training that will be provided. If computer hardware is provided to the school, define who will retain title to the computer hardware, who will be responsible for maintenance, repairs, technical support, and consumables.
4.4.2.4 Describe any additional service which your company will provide at no additional charge.
4.4.2.5 If your company is furnishing computer(s) to a school after being chosen by the school, then list any costs to the school for use of the computer(s). If the school does not renew with your company for a second year, state what happens to the computer(s).
4.4.2.6 If awarded, make a statement that your company will guarantee that Memorybooks will be of the highest quality as represented by their samples and that service will be of the highest standards.
4.4.2.7 Make a statement that your company will provide a copy of the official receipt to the individual school’s bookkeeper, within 24 hours, of any transactions (orders, payments and delivery) made directly with students.
4.4.2.8 State that your company will have the local servicing representative handle and/or manage all aspects of the account.
4.4.2.9 Indicate that your prices will include all taxes, shipping, handling and delivery of all school Memorybooks.
4.4.3 Cost of Services• (Additional Information – No Points Assigned): Proposer must complete and submit the Proposal Pricing Sheet. State your company’s prices only on the Proposal Pricing Sheet. Prices submitted must include any applicable taxes, shipping, handling and delivery of Memorybooks for Elementary and Middle Schools. The Proposer will be responsible for payment of any applicable taxes to the respective governmental entities. Do not add any additional items to the Proposal Pricing Sheet(s). Any additional items must be submitted under “Additional Products” section of the Proposal Pricing Sheet(s) or on a separate sheet. Any items added as Additional Products, with prices stated, will be allowed to be ordered by the schools, if they so desire.
5.0 EVALUATION OF PROPOSALS
5.1 The Evaluation Committee (hereinafter referred to as “Committee”) reserves the right to ask questions of a clarifying nature once Proposals have been opened, interview any or all Proposers that respond to the RFP, or make their recommendations based solely on the information contained in the Proposals submitted. The Committee shall evaluate all Proposals received, which meet or exceed Section 4.3, Minimum Eligibility Requirements and Section
7.1 Indemnification. Proposals that meet or exceed Section 4.3 and Section 7.1 shall be evaluated and awarded by the Committee according to the following criteria and will be ranked against Proposals of similar type.
CATEGORY
Experience and Qualifications
Scope of Services Provided
TOTAL
MAXIMUM POINTS
50
50
100
Failure to respond, provide detailed information or to provide requested Proposal elements may result in the. reduction of points in the evaluation process. The Committee may recommend the rejection of any proposal containing material deviations from the RFP. The Committee may recommend to waive any irregularities and technicalities.
5.2 The Committee reserves the right to ask questions of a clarifying nature once Proposals have been opened, require presentations from all Proposers, interview any or all Proposers that respond to the RFP, or make their recommendations based solely on the information contained in the Proposals submitted. Presentations, if required, will be part of the evaluation process.
5.3 Award: The Committee intends to make award(s) to the Proposer(s) that has complied with the terms, conditions and requirements of the overall RFP and that receive 70 points or greater from the Committee. The award will be based on the scores ascribed to Proposals as outlined in Evaluation Process and will be made for the goods and services required by SBBC as stated in the RFP. The award shall not be a guarantee of business or a guarantee of specified quantities of products or volume of service.