We have had multiple requests to share the requirements for the 2012-2013 Broward County Schools Memorybook and Yearbook Request for Proposal Requirements. Beginning today we will provide a series of of these requirements over the next week or so. Please feel free to contact us with any questions.
Section One
2.1 The School Board of Broward County, Florida (hereinafter referred to as “SBBC”) desires to receive Proposals for MEMORYBOOKS FOR ELEMENTARY AND MIDDLE SCHOOLS. The intention of this RFP is to provide high schools and middle schools with a pool of qualified companies from which to choose their Memorybooks provider.
SBBC reserves the right to increase the pool of qualified companies each subsequent year (anniversary date) of the term of the contract, if deemed necessary by SBBC. The Proposals will be evaluated by the Evaluation Committee to determine their eligibility under the terms and conditions of this RFP. Regardless as to the year a company is
added to the pool of qualified companies, all awards will be terminated June 30, 2016 or, if renewed, at the end of the contract renewal period.
2.2 Questions And Interpretations: Any questions concerning any portion of this RFP must be submitted, in writing, to Carol Barker, Purchasing Agent, Supply Management and Logistics Department, 754·321·0506 at the address listed in Section 6.1 or via facsimile 754-321-0533 or via e-mail carol.barker@browardschools.com. Any questions which require a response which amends the RFP document in any manner will be answered via Addendum by the Supply Management and Logistics Department and provided to all Proposers. No information given in any other matter will be binding on the School Board.
Any questions concerning any condition or requirement of this RFP must be received in the Supply Management and Logistics Department, in writing, on or before February 10, 2011. Questions received after this date will not be answered. Submit all questions to the attention of the individual stated above. If necessary, an Addendum will be issued. Any verbal or written information, which is obtained other than by information in this RFP document or by Addenda, shall not be binding on SBBC.
2.3 Contract Term: The purpose of this RFP is to establish a contract beginning June 30, 2011 and continuing through June 29,2016. The term of the contract may, by mutual agreement between SBBC and the Awardee, upon final School Board approval, be extended for an additional five-year period and, if needed, 180 days beyond
the expiration date of the renewal period. The Supply Management and Logistics Department, will, if considering renewing, request a letter of intent to renew from each Awardee, prior to the end of the current contract period. The Awardee will be notified when the recommendation has been acted upon by SBBC. The Proposer agrees to this
condition by signing its Proposal.
2.4 PRICE ADJUSTMENTS: Prices offered shall remain firm through the first three years of the contract. A request for price adjustment may be submitted 30 days prior to the third anniversary date of the contract. If a price increase is approved after the third anniversary date, then that price must remain firm for the two remaining years of the contract. Price adjustment requests will be evaluated on an annual basis thereafter. Requests for price adjustments shall not exceed the percentage of change in the Consumer Price Index (CPI) for the previous twelve months of the anniversary date, but shall not exceed 3% per adjustment. The CPI will not be seasonally adjusted. SBBC reserves the right to request a reduction in contract prices equal to the percentage of change of the CPI in the event of a reduction. SBBC reserves the right to not renew any contract regardless of price considerations. Information on the CPI may be obtained from the Bureau of Labor Statistics at http://www.bls.govor by contacting the Bureau directly.