Once you have completed the steps to prepare your yearbook pages, you will need to submit all of your materials along with your completed Production Form. Once your book is received, it can be preflighted for potential problems. If you are submitting PDF files, we recommend that you send in test files immediately after receiving the PDF Creation Guide Instructions.
PRODUCTION FORM
Completely fill out and sign the Production Form. We cannot begin processing your book without it! If you have copyrighted information in your book, written verifiable permission for use must be submitted with your Production Form.
SEND IN YOUR BOOK
When your book is collected or PDF is created, you can save your files to the following media: CD, DVD or Flash drive.
Items to Send:
A completed Production Form. One or more CDs, DVDs or Flash drives holding digital layout files, all image files, and any custom fonts. If you chose to create a PDF of your book, only include the PDF file(s) on the CD, DVD or Flash drive. Custom covers must be submitted by February 7 in the completed Custom Cover Envelope.
All digital books will be screened upon arrival to ensure you have followed our guidelines. Any problems and charges will be noted and we will call you to discuss how to resolve the problems. We reserve the right to return any digital job which does not follow our specifications. We also reserve the right to make any corrections that total $100 or less without prior notification. Please note that in the event a hard copy is submitted and there is a discrepancy between the hard copy and the digital file, the digital file will be considered.
Yearbook Artwork Options
Stock Art work
Your yearbook becomes a unique expression when you creatively use stock backgrounds, borders, autograph pages and clip art. All of our stock artwork has been grouped into different artwork series according to theme, color and style.
Using artwork within the same series is recommended for a consistent-looking yearbook. Keep this in mind when choosing clip art as well. Less is more—you want the focus to be the photographs, not necessarily the artwork!
Backgrounds are used to add variety to each page. All backgrounds are set up to bleed (extend) .125″ (1/8″) beyond page edges. Backgrounds must be placed correctly (use program templates) to avoid possible correction charges. They may also be used with text as section dividers in your yearbook! Color backgrounds are not recommended for use in black and white books, as they may not convert well from color to black and white.
Borders are used to frame pages. Some borders are set up to bleed (extend) .125″ (1/8″) beyond page edges. Others, that do not bleed (will have white edges), should be centered on the page. Borders must be placed correctly (use program templates) to avoid possible correction charges. They may also be used with text as section dividers in your yearbook! Color borders are not recommended for use in black and white books, as they may not convert well from color to black and white.
Autograph Pages may be incorporated in your yearbook wherever you would like! Autograph pages are set to bleed (extend) .125″ (1/8″) beyond page edges. They must be placed correctly (use program templates) to avoid incorrect placement and possible correction charges. Color autograph pages cannot be used in black and white books.
Clip Art is used to fill in space in place of photos or to decorate your page as desired. Choose from a large variety of clip art! Many pieces of clip art have been designed to coordinate with background sets (see the note in the clip art section of the Artwork and Font Guide).
Custom Art work
You may choose to include custom artwork in your book. Please follow the same guidelines as with stock artwork. Full page backgrounds should be saved at 8.75″ x 11.25″ at 300 dpi. Bleeds must extend .125″ (1/8″) beyond page edges on all sides. We recommend you choose artwork that creates a coordinated look throughout your entire yearbook. See page 4 for accepted file formats.
Copyrighted Material
YearbookLife reserves the right to refuse to print any materials provided by its customers for any reason, including, but not limited to, materials determined by YearbookLife, at its discretion, to be offensive, illegal, or in violation of any copyright or other proprietary rights. By submitting an order, and providing photos, trademarks, tradenames, images or other content to YearbookLife (collectively, the “Customer Content”), Customer represents that it has the right to have the order printed, with the inclusion of the Customer Content, and that YearbookLife’s printing of the order, and the use of the Customer Content, will not infringe the intellectual property right of any third party. Customer will defend, indemnify and hold harmless YearbookLife from any claims, costs, losses or liability (including reasonable attorney’s fees and expenses) arising out of or related to the Customer Content or the production of the Order as directed by the Customer.
Click here to view our sample yearbook artwork
The Results of the 2011-2012 Best Yearbook Contest are in:
Grand Prize Champion: North Andrews Gardens Elementary – Winner of a new Apple IPad2 32GB
First Place: Pembroke Pines Charter Middle West Campus – Winner of a Nikon 12.1 Megapixel Back lit CMOS Coolpix® P500 Digital Camera or comparable
Second Place: Plymouth Preschool – Winner of Canon PowerShot 14.1 Megapixel Digital Camera or comparable
These books were chosen based on the following criteris:
1) overall originality, 2) yearbook creativity, 3) yearbook theme consistency, and 4) yearbook image quality.
Congratulations to every finalist. We’ve seen some of the best books we’ve ever seen this year and the judging was very difficult.
Next year we will have more winners based on various criteria. Thank you everyone for a great year.
In no particular order here are the ten finalists for the 2011-2012 Best Yearbook Contest:
Gunnery Road Christian Academy
North Andrews Gardens Elementary
Pembroke Pines Middle West Campus
Tequesta Trace Middle
Plymouth Preschool
Forest Glen Middle School
Somerset Academy Village
Temple Beth Emet School
John Jay High School
Pembroke Pines Charter Middle Central
Final results will be announced on Thursday at 10am EST
4.0 INFORMATION TO BE INCLUDED IN THE SUBMITTED PROPOSAL (Continued)
4.4 Evaluation Criteria· (Proposer Qualifications, Scope of Services and Cost of Services):
4.4.1 Proposer’s Qualifications – (Maximum 50 allowable points)
4.4.1.1 Executive Summary – Submit a brief abstract stating the Proposer’s understanding of the nature and scope of the services to be provided and capability to comply with all terms and conditions of RFP.
4.4.2 Scope of Services Provided – (Maximum 50 allowable points): Clearly describe how the Proposer can accomplish each of the following Scope of Services provided below. Minimum must include the following:
4.4.2.1 Make a statement that, if awarded, your company agrees to give the opportunity to every student to purchase Memorybooks, if they so desire.
4.4.2.2 Make a statement that, if awarded, your company will provide to the school who chooses your company all the necessary forms, materials for preparation of the manuscript and instructions for use.
4.4.2.3 Make a statement that if a specific program for the layout of a memorybook is required, the chosen company will provide information on the computer software and training that will be provided. If computer hardware is provided to the school, define who will retain title to the computer hardware, who will be responsible for maintenance, repairs, technical support, and consumables.
4.4.2.4 Describe any additional service which your company will provide at no additional charge.
4.4.2.5 If your company is furnishing computer(s) to a school after being chosen by the school, then list any costs to the school for use of the computer(s). If the school does not renew with your company for a second year, state what happens to the computer(s).
4.4.2.6 If awarded, make a statement that your company will guarantee that Memorybooks will be of the highest quality as represented by their samples and that service will be of the highest standards.
4.4.2.7 Make a statement that your company will provide a copy of the official receipt to the individual school’s bookkeeper, within 24 hours, of any transactions (orders, payments and delivery) made directly with students.
4.4.2.8 State that your company will have the local servicing representative handle and/or manage all aspects of the account.
4.4.2.9 Indicate that your prices will include all taxes, shipping, handling and delivery of all school Memorybooks.
4.4.3 Cost of Services• (Additional Information – No Points Assigned): Proposer must complete and submit the Proposal Pricing Sheet. State your company’s prices only on the Proposal Pricing Sheet. Prices submitted must include any applicable taxes, shipping, handling and delivery of Memorybooks for Elementary and Middle Schools. The Proposer will be responsible for payment of any applicable taxes to the respective governmental entities. Do not add any additional items to the Proposal Pricing Sheet(s). Any additional items must be submitted under “Additional Products” section of the Proposal Pricing Sheet(s) or on a separate sheet. Any items added as Additional Products, with prices stated, will be allowed to be ordered by the schools, if they so desire.
5.0 EVALUATION OF PROPOSALS
5.1 The Evaluation Committee (hereinafter referred to as “Committee”) reserves the right to ask questions of a clarifying nature once Proposals have been opened, interview any or all Proposers that respond to the RFP, or make their recommendations based solely on the information contained in the Proposals submitted. The Committee shall evaluate all Proposals received, which meet or exceed Section 4.3, Minimum Eligibility Requirements and Section
7.1 Indemnification. Proposals that meet or exceed Section 4.3 and Section 7.1 shall be evaluated and awarded by the Committee according to the following criteria and will be ranked against Proposals of similar type.
CATEGORY
Experience and Qualifications
Scope of Services Provided
TOTAL
MAXIMUM POINTS
50
50
100
Failure to respond, provide detailed information or to provide requested Proposal elements may result in the. reduction of points in the evaluation process. The Committee may recommend the rejection of any proposal containing material deviations from the RFP. The Committee may recommend to waive any irregularities and technicalities.
5.2 The Committee reserves the right to ask questions of a clarifying nature once Proposals have been opened, require presentations from all Proposers, interview any or all Proposers that respond to the RFP, or make their recommendations based solely on the information contained in the Proposals submitted. Presentations, if required, will be part of the evaluation process.
5.3 Award: The Committee intends to make award(s) to the Proposer(s) that has complied with the terms, conditions and requirements of the overall RFP and that receive 70 points or greater from the Committee. The award will be based on the scores ascribed to Proposals as outlined in Evaluation Process and will be made for the goods and services required by SBBC as stated in the RFP. The award shall not be a guarantee of business or a guarantee of specified quantities of products or volume of service.
