Putting together a school yearbook doesn’t just take one person; it takes a team! That is because there are a lot of moving parts involved. From the design to the photography, to the marketing and fundraising there are definitely a lot of hands on deck.
We know an unorganized staff can lead to a slew of potential problems and headaches. So what should you do to keep your staff organized?
The first thing you need to do is assign roles. Just like in any group or company everyone has a specific task or responsibility. By having a description of each role can surely keep everyone in line on what is and isn’t expected of him or her. Editors should be assigned one role; photographers and writers should be assigned their roles and so on.
It is very important though that each one of these roles be put in writing and even signed by the person who is responsible for them. This way there is no finger pointing and everyone is held accountable.
If you are the yearbook advisor or the overall head of the entire project, it is important to keep your staff happy and motivated. This will help in the outcome of the overall school yearbook. A simple thank you or job well done can go along way with a staff member and will show them you care in their work. In addition, you will want to create an atmosphere that is fun and welcoming. This will motivate the team to share ideas and resources. If you reached a particular goal try to create some sort of celebration so everyone is recognized for his or her accomplishments.
Besides the motivational organization, a yearbook involves tactical organization. The Pictavo design software is a great tool that can be very useful throughout the entire yearbook process, keeping everyone organized and on the same page.
Learn more about the collaboration tools and features of Pictavo >>
An organized yearbook staff is sure to turn out a great finished yearbook. Simply put together, a great strategy ahead of time and your execution should become flawless.