Pictavo BuyTheYearbook is our online portal that allows parents to:
· Purchase yearbooks online
· Design and Purchase ads online
· Upload Photos for the Yearbook
You decide which options you want to make available, or all three. Since there is no charge to the school to use this service – why not use it? Really, you’ve got nothing to lose… and it will make your life a whole lot easier!
Parents log on to www.pictavocommunity.com, create an account, find the school, and select their option.
Purchasing Yearbooks – here parents can simply select the quantity of yearbooks they want to buy and complete the transaction with their credit card. That’s it! No receipts for you to print and no records to keep. All of the transactions can be found on your Sales Report in your Pictavo yearbook account.
Designing and Purchasing Ads – here parents can select one of our predesigned templates, upload their choice of photo(s), and add their text. Voila! The ad is done. They can also enhance the ad with several Pictavo design features.
Once the ad is completed and paid for via credit card, it is uploaded into the Community Folder in your Pictavo yearbook. All you have to do is move it to an active Image folder and drop it on a page. Could it be any easier?
No more designing ads for the parents, no more trying to get them to send you their file. But you still have final editing rights and can reject any ad to be revised.
All ads purchased online are also tracked via the Sales Report in your Pictavo book, saving you the hassle of dealing with cash, checks, receipts, and the dreaded “bounced check”. This is a huge time saver!
Of course, some schools still must use the cash/check option. But we’ve simplified that process too.
Let parents design their ads online so it can go directly into your Pictavo book, but allow them to pay via cash/check. This still saves you the design hassle. Let them buy their yearbooks with cash or check too – just add all cash/check sales directly to the Sales Report within Pictavo. This way – all of your sales can be found in one report.
Upload Photos – here parents can upload a limited number of photos to be considered for use in the yearbook. These photos go into the Community folders in your Pictavo yearbook account. You then select the ones that you want to use in the book, transfer them to the Images Folders, and place them on a page. This allows for a much greater assortment of candid images to choose from and allows people to become more involved with the process. Maybe their pictures will even be published in the book… wouldn’t they be more motivated, therefore, to purchase a yearbook?
The fine print – there is a 5% service fee charged to the parents when they purchase yearbooks or ads online. This fee can be incorporated into the price (a $20 yearbook becomes $21) or listed as a separate item in their shopping cart. The decision is yours! You receive a check for all items sold during the month, by the end of the following month, less the service fee.
You can make copies of one of our Community Instruction Flyers and pass them around to your parents so they can have instructions on how to navigate the site. Go to the Downloadable Forms page on our website to select the flyer that fits your school’s needs.
Get your Pictavo BuyTheYearbook account activated today by contacting our Tech Support Team at 1-800-887-0414 – seriously, you’ve got nothing to lose!